The Nepean Ringette Association takes the safety of its players very seriously. Anyone applicable must have a valid Level 3 – Vulnerability Sector Check (VSC). It can be no older than 3 years from October 31st of the current season.
This applies to:
- Bench Staff (anyone on a Team Registration Form – TRF)
- On ice helpers over the age of 18 (as of October 31st of the playing season)
- Board members and volunteers involved in the delivery of developmental programs including camps and clinics (e.g. “Come Try Ringette”) etc…
- Those in paid positions with the NRA (e.g. Head Technical Coach, Head Goalie Coach, Skating Instructors, etc…)
Those under the age of 18 (as of October 31st of the current season) in any of the above positions do not require a Vulnerability Sector Check.
The Nepean Ringette Association will not accept any of the following in lieu of a VSC:
- Board of Education testimonial
- Scan, picture or photocopy of a previous VSC or Police Records Check
Who are vulnerable persons?
Vulnerable persons or individuals refers to a class of persons who, because of their age, a disability or other circumstances, whether temporary or permanent are in a position of dependence on others or are otherwise at a greater risk than the general population of being harmed by persons in a position of authority or trust relative to them (e.g. children, disabled or elderly)
Before You Start
Ensure that you have the most recent NRA Police Check Cover letter. By including this as part of application process you will not be charged. The NRA will not reimburse those that fail to do so and are charged during the VSC application.
Note: also be sure to update it with your own details and save it as a PDF format before uploading it to the Ottawa Police Services website.
How to Apply
The Vulnerability Sector Check can be completed online with the Ottawa Police Services at: ottawapolice.ca/recordchecks
Please ensure that you select Level III.
Once you have received the electronic copy of your VSC, confirm the following:
- it states “VULNERABLE SECTOR CHECK” in the top right hand corner
- the first check box in the results table is checked (see Figure 1).
Our organization requires that you provide us with the soft copy email of your results, so be sure to select the “email my results” during the process. Once you are emailed your results, please forward them to NRA Volunteer Coordinator.
In the event that you are notified that there may be charges against the date of birth you specified, i.e. the 3rd box is checked (see Figure 2) you will need to go in person to the Ottawa Police station located at 2670 Queensview Drive and submit to fingerprinting. This is normally a quick process.
The deadline for submitting a valid VSC is October 31st of the current season. Those failing to do so, will be asked to step back from their duties until it can be completed.
Frequently Asked Questions (FAQS)
- What type of identification do I need to provide for an online records check?
- You will need a bank account and a credit history so that the system can verify your identity.
- If you are requested to attend in person to verify your identity, you will need to bring at least one piece of government-issued photo identification, and another piece of government-issued identification. Both forms of identification must have your name and date of birth. For more information on specific identification that can be used, please visit ottawapolice.ca/recordchecks and look at the FAQ section.
- Is the records check free?
- The OPS offers free records checks for people who are volunteering with us, but to qualify for that type of screening you must have a letter from us specifying that we’ve requested you get a check done. You will be prompted to attach the letter as you go through the process on the website. If you don’t have the letter, do not apply online until you get one from us.
- If you request same-day in-person processing, an express fee will apply.
- What if I’m under 18 years old?
- If you’re under 18 years old you can still apply online, however, to verify your identity you will have to visit the OPS at 2670 Queensview Drive (across the highway from Ikea). This is because most youth under 18 years old do not yet have a credit history and will need to provide photo ID to confirm their identity. You must be at least 12 years old to use the online application.
- It’s still faster to create your records check application online, even if you do have to come visit the OPS in person to verify your identity. Once you’ve filled in your application, you will get notification about attending in person; simply print out a copy of that notification and present it when you arrive at Queensview. You’ll be directed to an express line to finish off the records check process.
- How long is a records check valid for?
- Our organization requires that you get a records check done every three years.
- It must be no older than 3 years from October 31st of the current season.
- Why can’t I print out my email results?
The digital signature, which is the electronic equivalent of the physical seal on a printed copy of a records check, cannot be printed for security reasons.
For more questions you may have about the OPS’s online records check, please visit: ottawapolice.ca/recordchecks.
Ontario Ringette Screening Policy – Section 17
|17.0 SCREENING POLICY|
17.1.1 Screening of personnel and volunteers is an important part of providing a safe environment among sport organizations which provide programs and services to youth. Ringette Ontario is responsible, at law, to do everything reasonable to provide a safe and secure environment for participants in its programs, activities and events. Ringette Ontario takes very seriously, and is committed to, fulfilling the duty of care it owes to its members.
17.1.2 The purpose of screening is to identify individuals within Ringette Ontario who pose a risk to children or youth.
|Screening matters arising within the business, activities or events organized by entities other than Ontario Ringette such as Ontario Ringette regions or members will be dealt with pursuant to the policies of those other entities.|
17.3 POLICY STATEMENT
|Not all personnel affiliated with Ringette Ontario will be required to undergo screening through a Police Records Check (“PRC”), as not all positions pose a risk of harm to Ringette Ontario or its members.
17.3.1 Persons who will be subject to screening through a PRC are those who work closely with minor athletes and who occupy positions of trust and authority within Ringette Ontario programs. Such ‘designated positions’ include:
17.3.2 It is the Ringette Ontario’s policy that: